The Chinese Embassy and Consulates authenticate documents that are executed in Canada to be used in China. Type of documents include:
Type A: Birth Certificate, Death Certificate, Working Experience and Professional Title, Kinship, Declaration and Affidavit of Financial Support, Marital Status, Marriage & Divorce Certificate, Personal Identification, etc. and documents concerning Adoption or Student’s Admission.
Type B: Documents concerning Right of Inheritance, Power of Attorney, Wills and Housing Transfer Declaration, Estates and Properties, Trade Mark Registration.
Step 1: Document Translation
Your documents must be in English for authentication. If your document is in Chinese, please have your Chinese document translated by a certified translator.
Mayfair Service is happy to get your document translated by a certified translator. In this case, you need to send us an ORIGINAL and a copy of your document. Cost for this service is listed here.
Step 2: Document Notarization
Generally speaking, all documents must be notarized by a local notary public, including power of attorney, adoption papers, single status affidavit, birth/death certificate, marriage certificate, business license, graduation certificate and transcripts. There might be exceptions in some cases. If you are not sure whether your document needs to be notarized, you can send us a copy of the document by email for confirmation.
You should also ask the authority, that you will be submitting the documents to, what documents are needed to ensure that you notarize and authenticate the correct documentations and if needed translations of documents.
Mayfair Service is happy to help you get your documents notarized by a local notary public. In this case, please send us an ORIGINAL and a copy of your document. Cost for this service is listed here.
Step 3: BC Provincial Authentication
The next step is to have your notarized documents authenticated by BC Provincial Authentication Office. Only documents notarized in BC can be sent to Ministry of Justice in BC for provincial authentication.
Mayfair Service is happy to help you get your notarized documents authenticated by Ministry of Justice in BC. In this case, please send us an ORIGINAL and a copy of your notarized document – keep the document stapled if the original document is stapled. Cost for this service is listed here.
Step 4: Chinese Consulate Authentication
After certification by the Provincial Authentication office, your documents can be authenticated by the Chinese Consulate that holds consular jurisdiction over the province where the document is certified, in our case, Chinese Consulate in Vancouver.
Mayfair Service is happy to get your documents authenticated by the Chinese Consulate in Vancouver. Cost for this service is listed here.
1) The ORIGINAL and a COPY of your documents – keep the document stapled if the original document is stapled.
2) A COPY of your passport information page and a copy of Canadian PR card if applicable.
3) Chinese Consulate Authentication Application Form: Download here, print and sign it, one form per applicant
4) Service Order Form: Download here, print it, fill it in one form per shipping address must be strictly followed when preparing the documents.
Bring or mail the above documents to us at:
103 – 1595 W Broadway
Vancouver, BC, V6J1W6
Tel: (604) 738-2953
IMPORTANT: The Chinese Consulate will not process any document authentication and notarization if the document has exceeded 3 months since it had been legalized by the local provincial authorities.
What Happens Next?
Once our staff has received your package, we will confirm receipt with an email. We will process your application after making sure your application packet is complete. After it is completed by the Chinese Consulate, we will courier back to you and an email with a tracking number will be sent to you shortly after.